County Grants Programme


The County Grants Programme supports the work of small organisations and charities in eight counties with which The Henry Smith Charity has a historic association.

Information about what we do and do not fund, and information about how to apply can be found at the following pages, and is also included in the Guidelines, which you can download at the bottom of this page.

What We Fund

Not Normally Funded

How to Apply

The counties where the Programme operates are:


  • Gloucestershire
  • Suffolk
  • Hampshire
  • Surrey  CLOSED
  • Kent
  • East Sussex
  • Leicestershire
  • West Sussex

Surrey - fund closed until 2018

All 2017 funds for work in Surrey have been allocated.   This fund is now closed and will re-open at the beginning of 2018. 

The funds for the other counties are unaffected and remain open.

You must be a not-for-profit organisation or UK registered charity with an annual income of under £250,000 to be eligible to apply, though exceptions may be made for those whose activities are county-wide and whose annual income is under £1 million.

Applications can be made for one year grants and multi-year grants.

The minimum you can ask for is £500.

The maximum one year grant you can ask us for is £10,000.

The maximum multi-year grant you can request is £20,000. You can ask for this to be spread over either two or three years.

Grants can be used towards running costs, salaries, project costs, or one-off capital expenditure such as building refurbishment or equipment.

Capital grants must be used within six months of award
. Applications for small capital items can be made at any time. However, if you are applying to us for part-funding of capital works, equipment of high value or that forms part of a larger project, you should not apply until at least 75% of the funding needed has already been raised.

Only one grant per organisation can be supported at any one time.

There are no deadlines and applications can be submitted at any time, provided that:

  • you do not have an active grant from us;
  • we are not already assessing an application from your organisation to one of our other programmes;
  • all reporting requirements on previous grants have been met, and
  • if you applied previously and were unsuccessful, that more than 12 months has passed since you received your declination letter.

Please read the guidelines in full before completing your application form.

Application forms can be downloaded in Word format at the bottom of this page.

It normally takes between three and six months for a decision to be made on applications to the County Grants Programme. Applications are initially considered by the relevant County Trustee, and the assessment process may involve a visit to your organisation. Decisions are made four times a year in March, June, September and December.

If your organisation applies and is unsuccessful, you must wait at least 12 months from the date on the notification letter we send you before making another application.

Monitoring and Evaluation

If your organisation is awarded a multi-year grant you will need to complete a progress report form six months after payment is made each year. This must be received and approved by us before the next year’s grant can be released. The progress report form can be downloaded from the County Grants Programme page of our website.

In order to minimise the administrative burden of grantees, we do not require progress reports for one year County Grants, but we may contact funded organisations towards the end of a grant for confirmation that the grant has been spent in accordance with the original application.

Please Note: organisations that apply to us again within 18 months of the end of a previous grant must complete the ‘Previous Funding’ section towards the end of the application form.   This applies to grants of all lengths, and regardless of whether the new application is for the same or different work.


Downloadable documents

All links below open in a new window. 

We recommend that you save the application forms onto your computer before you start to complete your forms (select the “save” option when downloading).


County Grant Guidelines - Word

County Grant Guidelines - PDF

County Grant Application Form - Word                      

Progress Report Form (for multi-year grants) - Word


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